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Things To Consider Before Moving Offices

When times are good and a firm is being overwhelmed with orders, managers will want to look at the opportunities available to move into larger premises. Expansion is likely the aim for most companies under the guidance of ambitious leaders and provides a company with the resources it needs to capture a larger market share and increase its dominance. But it is not a decision to be taken lightly; making the transition to a new place can be incredibly disruptive and require a ‘settling in period’, and it will undoubtedly be costly. The benefits should outweigh the problems, however, and by following the tips below the chances of difficulties occurring can be minimised while potential benefits can be exploited.

  1. Plan ahead - Of course, by looking ahead, well in advance of a move companies can ensure everything is in place. They will be able to make the reservations and bookings they need and tackle the enormous logistical challenge at hand. Approaching this in a short time period could quickly see things going awry as details are overlooked leading to otherwise avoidable problems.
  2. Consider upgrading furnishings and IT - Consider moving offices as an opportunity to upgrade some old equipment. For example, heavy computer monitors could be scrapped and replaced by slimmer LCD models. Not only are these more energy efficient but easier to lift and manoeuvre and they produce a much clearer display for users. Other items could include furnishings that may be past their best and the office software as the latest versions may help to increase productivity.
  3. Put together a professional relocation project team - By putting in place a reliable team of individuals responsible for co-ordinating the move there is a greater chance of it going ahead successfully. Bosses should look for individuals who are good, clear communicators, able to make decisions with authority and know how to work within a budget. With proper organisation from skilled individuals the process can be painless and free from escalating costs.
  4. Engage the services of local companies - Moving independently will lead to problems. Instead, looking at what is available from companies in the local area can make the move much easier. When one looks at commercial removals in Sydney, for instance, the services available will make it a no-brainer. Experienced companies can move everything in the office, including desks, chairs, partitions and equipment, dismantling furniture and reassembling it where needed. Specialists in this area should be approached as they will be able to offer a rapid turnaround time and professional staff to minimise disruption.
  5. Prepare for the unexpected - Even the best laid plans can’t account for unexpected turns. This is why planning ahead is crucial as small surprises can quickly turn into major problems that significantly delay the moving process. Arranging for phone and internet services, for instance, well in advance is important as last minute switchovers can lead to delays and trouble setting up.
  6. Create a realistic budget - Moving will be an expensive time, there is no avoiding it, but by setting a realistic budget bosses can draw up reasonable financial plans. Staying on top of finances in this way will prevent costs from spiralling out of control before, during and after the move.
  7. Be prepared for some downtime - Due to the unpredictable nature of relocating a period of inactivity is possible. This will be the last thing firms will want therefore it is wise to factor it into plans. Staying in a hotel equipped with business services such as conference rooms and high-speed Wi-Fi while a building contract comes through should help to minimise this problem.

 

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